Every patient has the right to request access to or copies of, information we hold about them. This is known as a Subject Access Request. The information held may be stored in various formats such as paper records, electronic records including digital imaging, video, photographs, or by any new or existing medium. Usually everyone can see the information that is kept in their own recordsIf you would like to know what is in your records, you have a right to see them under the Data Protection Act.
If you would like to access your records, you may do so by submitting a Subject Access Request (‘SAR’). Please address your subject access request to:
Information Requests, BSMHFT,
Unit 1, B1 50 Summer Hill Road,
Or via email to firstname.lastname@example.org
(Please note we cannot guarantee the security of information whilst in transit).
Please note, the Data Protection Act applies only to living persons. However, there are limited rights of access to personal data of deceased persons in accordance with the Access to Health Records Act 1990.
In accordance with Data Protection, you have the right to receive a copy of the information you request free of charge. However, we reserve the right to charge a ‘reasonable fee’ when a request is manifestly unfounded or excessive, particularly if it is repetitive.
We may also charge a reasonable fee to comply with requests for further copies of the same information. However, we will not charge for all subsequent subject access requests. You have a right to get a photocopy of your records.
In some unusual cases, you may be shown only part of your records, or we may even have to refuse your request. This should only happen if we believe that seeing parts of your records could cause you serious harm, cause harm to another person, or if your records would give personal information about someone else.
Where requests are deemed manifestly unfounded or excessive, we also reserve the right to refuse to respond. If SIAS refuses to respond to a request, we will explain why and will inform you of your right to complain to the supervisory authority and at the latest within a period of one month.